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Basic Info
Viva is a Talent-as-a-Service solution that focuses on hiring, training, and matching high quality remote Executive Assistants with executives at fast-growing companies.
Why work with us
We believe that our customer's are the best advocates for our solution. Here are 20+ customer testimonials from executives at some of the fastest growing companies out there: Viva Customer Testimonials.
We can make intros to a specific customer if you'd like to ask them about their experience directly. We work with multiple companies backed by Five Elms including Rebrandly and Practice Better.
Here are our top 3 value propositions:
- Quality: we focus on hiring top talent only and have a rigorous vetting process to make sure our customers get the best of the best
- Speed: we can onboard in under 24 hours so that you can get support fast
- Focus: we work almost exclusively with VC-backed tech companies and understand the needs of executives at these companies
Clients (8)
Notion
Notion is a piece of notetaking software and project management software for note-taking, task management, project management, knowledge management, and personal knowledge management using d... read more
Groq
Groq simplifies compute for AI, ML, and HPC workloads with elegant processor architecture technology. read more
Ayar Labs
Ayar Labs is solving the I/O bandwidth and power bottlenecks by moving data using light. See how we are enabling the next phase of Moore’s Law. Learn more on our Home page. read more
Placemakr
Placemakr offers apartment-style accommodations that combine the comforts of home with the services and amenities of a hotel, catering to both short-term and extended stays in prime location... read more
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Projects or Case studies (6)
How a Viva EA helped Actuate run smoother and save time
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One of our Viva EAs played a critical role in supporting Actuate’s leadership team by taking on key responsibilities and building trust over time. Initially focusing on email and calendar management, the EA soon became integral to the company’s operations, proactively improving the onboarding process for new hires and contributing to better employee retention. The EA also took full ownership of the billing process, freeing up the VP of Product’s time by handling invoicing, account management, and financial analysis. Additionally, the EA created a comprehensive product growth report, providing valuable insights to align the team with the company’s growth goals. This level of trust and delegation allowed the leadership team to focus on more strategic tasks, resulting in greater efficiency and productivity. Full story: https://execviva.com/building-trust-remote-ea/
Viva EA reduces cognitive overload for Gridwise CEO
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A Viva EA significantly reduced cognitive overload for Gridwise’s CEO by taking on key tasks and acting as a thought partner. The EA managed email filtering and prioritization, ensuring only urgent messages reached the CEO, allowing him to focus on more strategic work. Additionally, the EA helped with meeting preparation, note-taking, and tracking action items for board meetings, reducing the CEO’s involvement in routine tasks. The EA also led the implementation and optimization of tools like Notion and Slack, which improved team efficiency and onboarding processes. Travel planning was simplified as well, with the EA presenting options for quick approval, saving considerable time. These efforts enabled the CEO to focus on higher-level tasks, improving overall productivity and reducing mental strain. Full story: https://execviva.com/reduce-cognitive-overload/
Process Improvements with an EA - Abl
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One of our Viva EAs helped Abl's Head of Operations streamline critical processes, allowing for greater efficiency and focus on strategic tasks. By taking ownership of operations requests, the EA reduced response times to under 24 hours, eliminating constant context switching and freeing up the executive’s time. The EA also built an employee portal to centralize company information, improving access and saving time. Additionally, the EA organized vendor data into a comprehensive database, ensuring better contract management and full visibility into contractor status. These process improvements directly contributed to increased productivity and operational clarity. Full story here: https://execviva.com/viva-ea-process-improvement/
Viva EA boosts team camaraderie – Shippo
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Viva's executive assistant helped Shippo's SVP of People improve team spirit and engagement in their remote team. The EA organized virtual team-building activities and creative rewards, and also made meetings more interactive by having team members take turns leading. The EA also sped up the recruiting process by making interview scheduling smoother. These efforts improved team morale and allowed the SVP to focus on bigger tasks while keeping the team connected and motivated. Full story: https://execviva.com/how-to-boost-team-camaraderie/